Privacy Policy
Effective Date: 9 September 2026
1. Introduction
Welcome to the privacy policy for Proof Mark Consulting Ltd. ("we", "us", or "our"). We respect your privacy and are committed to protecting your personal data. This privacy notice informs you how we look after your personal data when you visit our website, contact us, or instruct us to provide expert witness services.
2. Important Information and Who We Are
Proof Mark Consulting Ltd.is the data controller responsible for your personal data.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details below:
Proof Mark Consulting Ltd.
Proof Mark Consulting is a trading name of Proof Mark Consuting Ltd - a company registered in England & Wales
Registered number: 17449766
Email address:info@proofmarkconsulting.co.uk
Registered office: 1 The Briars, Waterberry Drive, Waterlooville, Hampshire, PO7 7YH
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
3. The Data We Collect About You
Personal data means any information about an individual from which that person can be identified. We may collect, use, store, and transfer different kinds of personal data, grouped as follows:
Identity & Contact Data:
Includes names, titles, billing addresses, email addresses, and telephone numbers of instructing solicitors, clients, or third parties.
Technical & Usage Data Includes internet protocol (IP) addresses, browser type, time zone setting, and how you use our website.
Case & Special Category Data As an expert witness firm, we process information relevant to legal proceedings. This can include court documents, medical records, financial details, or employment history. Note: Where data relates to legal claims, processing is carried out to establish, exercise, or defend legal claims.
4. How We Collect Your Data
We use different methods to collect data, including:
Direct Interactions: You may give us your Identity, Contact, or Financial Data by filling in forms on our site or corresponding with us by post, phone, or email.
Third Parties or Public Sources:We may receive personal data from instructing solicitors, employers, courts, or regulatory bodies involved in legal proceedings.
5. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we use your data:
* To perform a contract we are about to enter into or have entered into with you (e.g., providing an expert report).
* Where it is necessary for our legitimate interests (e.g., managing payments, or recovering debts).
* Where we need to comply with a legal or regulatory obligation.
6. Disclosures of Your Personal Data
We may share your personal data with:
* Courts, legal professionals, and opposing counsel as required by law or the rules of civil/criminal procedure in the course of legal proceedings.
* Professional advisers including lawyers, bankers, auditors, and insurers.
* Service providers acting as processors who provide IT and system administration services.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
7. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. In addition, we limit access to your personal data to those employees and contractors who have a business need to know. We have procedures to deal with any suspected personal data breach and will notify you and the regulator where legally required.
8. Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
9. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to request access, correction, erasure, or restriction of your personal data, as well as the right to data portability. If you wish to exercise any of these rights, please contact us.
10. Cookies
Our website uses cookies to distinguish you from other users and improve your browsing experience. You can set your browser to refuse all or some browser cookies, but note that some parts of this website may become inaccessible.